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\uD83D\uDDD3 Date

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\uD83E\uDD45 Goals

  • Decide the best way to respond to the departure of Anto Sgarlatta and Lite Farm phase down, specifically:

    • What roles should we hire for?

    • In the short term, how should activities transition

    • In the long term (post hire), who should take on which activities?

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Item

Discussion

Should we hire new teammates? If so, into what roles?

Focus on hiring the PM first +3

Need to hire a:

  • Product / project manager of some sort

  • Open to creative solutions on how we hire / fill engineering role

Which of Anto Sgarlatta's activities MUST be picked up be someone else before April 1st?

Important note: We’ll be down to 2 people for most of April / May

  • Writing user stories

  • Code reviews? Anto Sgarlatta is currently reviewing every PR but this could be modified

  • Github permissions

  • User experience / front end orientation

Tech lead: long term strategic:

  • Moving the code base in the right direction - RFPs

Which of Anto Sgarlatta's tasks SHOULD be picked up by someone stepping into that role eventually?

  • Final decisionmaker and owner on architectural decisions

  • Single point of contact for feasability discussions with Loic Sans (can be with the wider group in the interim)

  • Mentorship

What should a Anto replacement role look like?

More of an engineering manager vs. a tech lead vs. senior / architect?

Should we review the Tech Lead hiring process?

  • Anto felt it was a decent balance.

  • We would at the very least need to redistribute activities for each interview to different team mates.

  • Feedback that the way we described and assessed the technical assessment was

  • Shouldn’t we have the PM on-board to evaluate their ability to work well together? +1

    • Could have a 1-on-1 between the two candidates (if the timing works out)

Which of Lite Farm's activities MUST be picked up by April 1st (when he goes part-time)?

To be discussed on based on discussion of https://lite-farm.atlassian.net/wiki/spaces/LITEFARM/pages/1472036874/Vision+for+the+next+iteration+of+the+LiteFarm+team#Product-activities

Which of Lite Farm's activities SHOULD be picked up April 1st (when he goes part-time)?

To be discussed on based on discussion of https://lite-farm.atlassian.net/wiki/spaces/LITEFARM/pages/1472036874/Vision+for+the+next+iteration+of+the+LiteFarm+team#Product-activities

Which of Lite Farm's activities MUST be picked up by the time he drops off payroll in June?

To be discussed on based on discussion of https://lite-farm.atlassian.net/wiki/spaces/LITEFARM/pages/1472036874/Vision+for+the+next+iteration+of+the+LiteFarm+team#Product-activities

Which of Lite Farm's activities SHOULD be picked up by the time he drops off payroll in June?

To be discussed on based on discussion of https://lite-farm.atlassian.net/wiki/spaces/LITEFARM/pages/1472036874/Vision+for+the+next+iteration+of+the+LiteFarm+team#Product-activities

How does the PM to UBC relationship look like?

Lite Farm :

  • Coordinating vendor relationgs + purchase orders

  • Services on credit card

  • Troubleshooting payroll

  • Grant reporting on progress against deliverables

How do we operationalize specific deliverables for FY2024?

Lite Farm's intention is to:

  • Have a published roadmap for FY2024

  • Confluence pages describing scope for each release in FY2024

Who is involved in the governance process?

At least Kevin as a contributor. Others from the UBC team?

How does Hannah want to be involved in the hiring process?

She wants to meet the finalists

Who wants to review resumes?

David Trapp and Loic Sans

Who wants to do the initial 15 minute interview?

David Trapp

Who wants to own the hiring process - e.g. scheduling candidates for interviews, informing them whether they will move forward or not, etc.

David Trapp

What does the product process look like?

Lite Farm

What would the product equivalent of a “technical assessment” be?

Some examples:

  • A case study for something they worked on in the past or a decision that LiteFarm has faced in the past

  • Ask a user to propose a new feature and share their discovery process and how they document and sketch out the feature

  • Some sort of past business decision?

Are we looking for a more stategic or more tactical (day-to-day) product person?

Two things to think about:

  • Is one side easier to learn?

  • Could the team pick up one or the other more easily?

...