All the information below is accurate as of January 2022.
General information
LiteFarm is not a certifying body.
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Please note that an export of your farm map is NOT included in this export, but is required for many certifications. You can create an export of your farm map by logging into your farm then going to “My farm” and “Farm map”. From the farm map screen, select the filters and zoom level most pertinent to your certification and then export by clicking the download icon at the bottom right of the screen. For farms with multiple sites, you can export several farm maps and include each of them in your submission.
Record A
Record A contains a record of the organic status of all locations on your farm during the reporting period. For each of these locations, LiteFarm will record the name, total area of the location, and the organic status of the location - either Non-producing, Non-organic, Organic, or Transitional. In some cases where the status is difficult to determine for the time frame, LiteFarm will leave the status of the location blank. Please ensure you are verifying the correctness of Record A before submitting it to your certifying body.
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Lastly, crops that are transplanted from one location to another during the reporting period may show up on both locations in Record A. Given a reporting period of January 1 - December 31 and a tomato crop plan where the tomatoes are seeded in Greenhouse 1 on April 1st, then transplanted to Field 1 on June 1st, Tomatoes will show up on both the Greenhouse 1 and Field 1 lines on the export.
Record D
Record D contains a record of all seed and planting stock used during the reporting period. Specifically, an entry will exist for each varietal that has a crop plan that is active at some point during the reporting period. A crop plan is considered active if either or both of the following is true:
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Please be aware that LiteFarm will not automatically link Record D to any supporting documentation that you’ve uploaded to the Documents portion of the app. All documents valid during the reporting period will be included in the export, but it is the responsibility of the user to fill in whether documentation to support or refute seed treatment or genetic engineering practices is present.
Record I - Crop production aids
“Record I - Crop production aids” contains a record of all soil amendment and pest control tasks that took place on a transitioning or Organic certified field, garden, or greenhouse and used a product as an input during the reporting period. For example, pest control tasks using hand picking or pruning methods will not show up on this record unless a product is specified, however tasks using foliar spray or soil fumigation and specifying a product will. For each task that falls into this category, the following attributes will be recorded:
Product name
Brand name or source/supplier
Quantity used for that task
Date of use
Crop or locations where the product was applied
Whether the product is listed in a “permitted substances list” per your local regulations
Record I - Cleaners
“Record I - Cleaners” contains a record of all cleaning and pest control tasks that used a product as a cleaner, disinfectant, sanitizer, or facility pest management substance and took place at non-crop growing locations or crop-enabled locations whose status was neither organic or transitional on the farm.
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Product name
Brand name or source/supplier
Quantity used for that task
Date of use
Crop or locations where the product was applied
Whether the product is listed in a “permitted substances list” per your local regulations
Additional survey questions
Certifying bodies that have chosen to integrate with LiteFarm have the option to ask additional certification questions as part of the LiteFarm export process. If your certifier does not work with LiteFarm, you won’t have this document as part of your export.
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The contents of the “Additional survey questions” document will be entirely decided by the questions your certifying body asks and the answers you provide. LiteFarm does not retain a copy of this information, though your certifying body may. LiteFarm uses the open source tool SurveyStack to allow certifying bodies to easily create and update this form.
Wild crops (WIP)
At present wild crops will only be documented in Record A. We understand that some certifying bodies allow limited inventions to aid in the production of wild crops while others do not. This is a point open to suggestion and we encourage users to submit their ideas here.
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